What can P2W do for Your Organisation?
P2W is highly flexible, allowing you to deploy and manage it as you wish. Using this browser-based system you can create, access, authorise, close, store and report on permits electronically. It is also cost effective to implement and maintain.
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Permit To Work
At the core of P2W is a state-of-the-art Authorisation Engine. This supports a wide range of authorisation processes, including Permit To Work (PTW).
You can configure P2W to implement your PTW process through:
- Permit Customisation: you can define permit types to meet your requirements, using P2W’s online editor.
- Flexible Authorisation: This could include signs offs for Security, Competent Persons, Authorised Persons, Isolation Authority, Fire Master etc.
- Checklists: define your own checklists for each sign off, to ensure that the right people take the right actions at each stage. Checklists can also help you capture the data you need, using our Flexi-Form technology.
- Roles: once you have assigned roles to staff members, each one can handle the duties associated with the role: for example, any member of staff designated as an Authorised Person (AP) can perform the AP sign-off if desired. This simplifies your administration while maximising your flexibility.
- Configurable Printing: you have complete freedom to configure the selection of what information appears in printed permits and the format used. This avoids the need for pre-printed stationery yet gives you a consistent and flexible result.
- Process Management: you can plan and manage both resources and jobs with P2W. It has several process management screens that support these tasks, including Daily Planning Meeting View and View All Permits.
Risk Assessment
P2W offers you multiple ways to capture Risk Assessments:
- Attached as external documents, such as those produced by a contractor.
- Created as a series of configurable checklists, using our unique Flexi-Form technology.
- Developed online by selecting appropriate hazards and associated controls from the P2W Hazard Register. This also supports team-based risk assessments, escalation to higher authority, assessment of each activity within the task, and the use of a risk evaluation matrix.
Isolation Management
The P2W Isolation module provides:
- Master Isolations.
- Isolation certificate.
- Multiple Isolation Points (IPs) per Isolation Certificate.
- Support for all types of IPs.
- Control links with permits, preventing them from being issued until all isolations are in place. It also prevents IPs being removed while the permit is live. This includes full support for Sanction To Test.
- Our Register mechanism also supports the creation of registers to suit your own requirements, e.g. one for Long Term Isolations, one for Broken Flanges etc. The Register mechanism supports reviews, which means you can define the LTI register to prompt for reviews every X weeks or months.
- Full support for printing of IP lists and tags, with the ability to reprint without automatic renumbering to preserve work already carried out.
- Role based control over competencies required to implement different types of IP, e.g. Mechanical competencies, Electrical competencies, Process competencies.
Contractor Management
P2W has extensive facilities to help you manage the activities of your contractors. These include controlling access to your sites, monitoring their activities while on site, and ensuring all permits have been properly closed off before they can leave.
The system covers:
- The roles of contractors.
- The sites at which operate and their designated roles at those sites.
- The services they can provide at each site.
- The insurances held by the contractor company.
- The certifications held by the company's staff.
- Their Health and Safety statement and procedures.
P2W also provides support for:
- Management of the review process for the H&S policy from a contractor company.
- Monitoring the performance of contractors as they perform work on your site(s).
Access Control
P2W has an optional FrontDesk module for controlling the access of people to and from sites. FrontDesk distinguishes between people coming on site for work (contractors), those coming on site for other reasons (visitors) and those who work for the company that manages the site (staff).
FrontDesk identifies who is on site at any time (for situations such as fire evacuations), and for doing searches and reports. The module is useful for receptionists, who can use it to control access by visitors; security guards, who can control access to a site; and the permit office, to record access by contractors working on permits.